Vorniceni Commune Town Hall*

The registration of the birth is made as a result of an oral declaration by the persons provided in art. 16 of Law no. 119/1996, republished, with subsequent amendments and completions, or ex officio, by the civil status officer within the S.P.C.L.E.P./within the town hall of the administrative-territorial unit in whose area the event occurred, or, as the case may be, as a result of an oral declaration by persons provided in art. 16 of Law no. 119/1996, republished, with subsequent amendments and completions, by the civil status officer within the diplomatic mission or consular office of Romania accredited to perform consular functions in the state on whose territory the event occurred.
In the situations provided in art. 3 para. (8) of Law no. 119/1996, republished, with subsequent amendments and completions, the registration of the birth is carried out in S.I.I.E.A.S.C. by the civil status officer within S.P.C.J.E.P. at their headquarters, based on the documents existing in S.I.I.E.A.S.C. or presented by the declarant or by the civil status officer within S.P.C.L.E.P. or, as the case may be, within the town hall of the competent administrative-territorial unit to register the birth; the first copy of birth certificates shall be transmitted, in original, with an address, to S.P.C.L.E.P. or, as the case may be, to the competent town hall for the establishment of the first copy of the Civil Registry.
The declaration of birth can be made at any S.P.C.L.E.P., or at the town hall of the administrative-territorial unit where S.P.C.L.E.P. is not constituted, which will send the electronic file to the competent civil status officer.
In the birth registers, the birth of a live-born child and the birth of a stillborn child are recorded.
The registration of the birth of twins is done by drafting a separate birth certificate for each child. The same procedure applies in the case of conjoined twins.

The time limit for declaring a child's birth is:
a) 30 days from the date of birth, for a live-born child and alive;
b) 3 days from the date of birth, for a stillborn child;
c) 24 hours from the date of death, for a live-born child who died within the 30-day period;
d) 30 days for a child found or abandoned by the mother in a maternity hospital/healthcare facility.

The terms provided at lit. a), b), and d) are calculated from the date of birth, finding or, as the case may be, drafting the report on the finding of abandonment and include both the day of birth, finding or drawing up the report, as well as the day the declaration is made.
Ex officio registration is made on the last day of the declaration period, based on the medical birth certificate, electronically communicated by the issuer, as well as checks carried out in S.I.I.E.A.S.C. and R.N.E.P.

The registration of birth within the deadlines provided at lit. a) and c) is done based on the following documents:
a) the medical birth certificate, made in Romania on a standard form, which must include a registration number, certain date, and the doctor's signature, and abroad, in accordance with the laws of the state on whose territory the birth occurred;
b) forensic expertise that must include a registration number, certain date and the doctor's signature, as well as the sex and date of birth of the person in the format year/month/day, in the absence of the certificate mentioned at lit. a);
c) the mother's identity document and, as the case may be, of the declarant, if the birth is not declared by the mother;
d) the parents’ marriage certificate, in original, issued based on the marriage certificate recorded/transcribed in the Romanian marriage registers, and if they have different family names, the written statement regarding the family name that the child will acquire, made by both parents in front of the civil status officer or notary public;
e) the acknowledgement of a child born outside marriage, given by the father in front of the civil status officer, from which the surname the child will acquire shall also result, to which is attached the mother's consent regarding the surname; a minor father who has reached the age of 14 can acknowledge his child alone if he proves discernment at the time of the acknowledgment by a psychiatric expertise;
f) mother's statement acknowledging the child in front of the civil status officer, in case forensic expertise is presented in the absence of a medical birth certificate.

In the situation where one or both parents are foreign citizens or stateless, the registration of the birth is based on the documents provided above, as well as the following:
a) the passport of the foreign citizen parent/parents or stateless parents, or the identity document for citizens of EU Member States, EEA, or the Swiss Confederation, or, as the case may be, the identity document issued by I.G.I., in original. In the case of foreign citizens whose identity/travel documents do not contain data written using the Latin alphabet, a legalized translation in Romanian of the page containing the identification data of the person is required; if the presented foreign documents do not distinctively indicate the surname and first name, a notarial statement of the holder is required;
b) the marriage certificate or marriage extract of the parents, in original, accompanied by the legalized translation in Romanian or the standard multilingual form, or the multilingual extract of the marriage certificate, in original, when the marriage was registered by the competent foreign authorities and there is no obligation to transcribe the marriage certificate;
c) declaration made by the parent/parents who is/are beneficiaries of a form of international protection in Romania or, as the case may be, asylum seeker(s) in front of the civil status officer or notary public, in case he/she/they cannot present the marriage certificate issued by the foreign authorities before whom the marriage was officiated.
If both parents are under 14 years of age, the document provided at lit. a), the mother's birth certificate, as well as the identity document of the parent, guardian, or, as the case may be, the legal representative of the mother or of the declarant, are required, if the declaration of birth is not made by the parent, guardian or, as the case may be, the legal representative of the child's mother.

In the situation where the child's mother is under 14 years of age, and the father does not acknowledge the child, the document provided at lit. a), as well as the following, are required:
a) the mother's birth certificate;
b) identity document of the parent, guardian, or, as the case may be, legal representative of the mother or the declarant, if the declaration of birth is not made by the parent, guardian or, as the case may be, legal representative of the mother.
If the parents’ marriage was recorded by the competent foreign authorities and the marriage certificate was not transcribed in the Romanian marriage registers, the marriage certificate/marriage extract/multilingual extract of the marriage certificate issued by the foreign authorities is urgently transcribed into the Romanian marriage registers; the child's birth is recorded after the marriage certificate is transcribed.
C.N.P. is assigned only to Romanian citizen children.
If the child’s first name in the medical birth certificate is different from the declared one or consists of more than three words, the birth is registered based on a written statement, signed by both parents, given before the civil status officer registering the act, the public notary or the diplomatic missions and career consular offices of Romania, from which the child's first name results.
In the absence of the parents’ agreement regarding the child's surname, the guardianship court decides the child's surname and immediately communicates the definitive decision to the S.P.C.L.E.P. or, as the case may be, to the town hall of the administrative-territorial unit where such services are not constituted, which registered the birth; the birth certificate is issued only after entering the mention regarding the determination of the surname by the guardianship court.
If after the registration of the child's birth, but before referral to the guardianship court, the parents agree on the surname, it is entered by mention, based on a statement from both parents, given before the civil status officer who registered the act or a notary public.
In the case of drafting the birth certificate ex officio by the civil status officer or under the conditions of art. 15 para. (3^1) of Law no. 119/1996, republished, with subsequent amendments and completions, if the parent/parents wish(es) to change the child's first name, it is entered by mention in the margin of the birth certificate, based on the statement of both parents, given before the civil status officer who registered the act or a notary public.
The provisions also apply if the civil status officer refused to enter the first name, in accordance with art. 15 para. (2) of Law no. 119/1996, republished, with amendments and completions, and the parents do not want to opt for another first name.
When the birth declaration is made by a foreign citizen, stateless person or citizen of EU Member States, EEA or the Swiss Confederation who does not know Romanian or by a person with hearing disabilities or deaf-blindness, the documents required for registration are requested through an authorized interpreter or, as the case may be, an authorized interpreter in sign language or specific language for people with deaf-blindness, a fact recorded in the report.
If the parents have different domiciles, the parent declaring the birth will make a statement from which the child's domicile results.
If the birth is declared by a person other than one of the parents, the authenticated statement of either parent is presented, from which the child's domicile results; if neither parent is identified at the domicile address by the police units, to declare in writing the domicile, the child is registered in R.N.E.P., with the mother's domicile.
In the situation where the parent/parents beneficiary/beneficiaries of a form of international protection in Romania or, as the case may be, asylum seeker(s) do/does not have a passport or the identity document issued by the state of citizenship/a passport issued under the 1954 Convention Relating to the Status of Stateless Persons, still valid, in the section for mentions from the child's birth record and certificate, the mention is entered: “Identity of the parents/father/mother is declared.”
The previous provisions apply after prior checks have been made at the regional accommodation centers and procedures for asylum seekers, to confirm the declared identity of the parent/parents.

At the registration of birth within the term provided in art. 42 para. (1) lit. a) of Government Decision no. 255/2024, in the absence of the mother's identity document, the declarant presents:
a) the documents provided in the previous paragraph, as the case may be;
b) the photocopy of the report prepared by the policeman following the checks carried out at the request of the health unit where the birth took place, certified for conformity by the health unit’s representative.

If the mother's birth is not recorded in the civil status registers, for drawing up the child's birth certificate, the following documents are presented:
a) the written statement of one of the persons provided for in art. 16 of Law no. 119/1996, republished, with amendments and completions;
b) the report regarding the identity declared by the mother, signed by the D.G.A.S.P.C. representative in whose area the health unit where the birth took place is located, by the police representative and by the health unit representative;
c) the medical birth certificate;
d) the declarant's identity document, if the birth is not declared by the mother;
e) the father’s acknowledgment of the child, as the case may be, from which the surname the child acquires results, to which is attached the mother’s consent regarding the surname.

The civil status officer carries out the following activities:
a) checks in S.I.I.E.A.S.C., including in the R.P.I.D. module, to identify the mother's birth certificate; if the mother’s and child’s data are not recorded in R.P.I.D., the civil status officer sends an address to I.G.P.R., in order to update it;
b) checks the declared data of the mother and the declarant in R.N.E.P.;
c) prepares the report with the proposal for the issuance of the mayor's order regarding the establishment of the child's surname and first name. The proposal to establish the surname and first name of the child is made considering data from the medical birth certificate and from the statement provided at lit. e), as the case may be;
d) submits to the mayor of the administrative-territorial unit the report provided at lit. c) accompanied by all the documentation, for the issuance of the order.
The child's birth certificate is drawn up with the surname and first name established by the order of the mayor of the administrative-territorial unit where the birth is registered, and other data are taken from the medical birth certificate; the section on the mother’s data is filled in only with the surname and first name result from the report provided at lit. b).
On the margin of the birth certificate and in the “MENTIONS” section of the birth certificate are entered the relevant mentions provided in Annex no. 20 of Government Decision No. 255/2024.
The child's domicile is the one declared by the mother according to the report provided at lit. b), and in the case of acknowledgment by the father, the residence of the child is established according to the legal provisions.
If the report concerning the identity declared by the mother is identified in S.I.I.E.A.S.C., since its electronic form was introduced in the system by a forensic expert and/or a doctor, the civil status officer does not request its presentation.
After the 30-day period has elapsed, but within one year from the date of birth, the drawing up of the birth certificate is made at the written request of the declarant, with the approval of the mayor of the administrative-territorial unit where the event occurred, or the head of the diplomatic mission or consular office of Romania accredited to exercise consular functions in the state in which the event occurred, within up to 30 days from the date of the request.
For registration of the birth after the legal term, the civil status officer applies accordingly the provisions of art. 43 of Government Decision no. 255/2024.
Late registration of birth, after the completion of one year from the date of birth, is made at the written request of the declarant, with the approval of S.P.C.J.E.P./D.G.E.P.M.B. and with the mayor's approval of the administrative-territorial unit where the event occurred, within 90 days from the date of the request.
If the application for late registration of the birth is submitted to another S.P.C.L.E.P./another town hall than the one competent to draw up the act, the report including the result of the checks and the documents required by law shall be sent electronically to the civil status officer within the S.P.C.L.E.P./town hall competent to register the birth.

For the late registration of births of children up to 14 years, the civil status officer applies accordingly the provisions of art. 43 of Government Decision no. 255/2024 and carries out checks regarding the person for whom birth registration is requested, as well as their parents in S.I.I.E.A.S.C. and, as the case may be, in R.N.E.P.
If the declarant does not present the medical birth certificate or it is not identified in S.I.I.E.A.S.C., the civil status officer checks the records of the health unit where the birth took place or those of the family doctor in case the birth took place at home, in order to obtain it; if the medical birth certificate is not identified, the S.P.A.S. representative is asked to take steps to carry out a forensic medical expertise.
If from the checks carried out at the medical unit the medical birth certificate is not identified or documents proving the birth, the place of birth is the declared one.

If the birth registration is requested by an S.P.A.S. representative, the following documents are presented:
a) medical birth certificate, or, if missing, forensic expertise;
b) social investigation report;
c) delegation.

For the late registration of the birth of children aged between 14 and 18, the civil status officer applies accordingly the provisions of art. 49 of Government Decision no. 255/2024 and carries out the following activities:
a) conducts checks in D.G.P. records and the judicial record, statistics and operative records service;
b) makes checks at the addresses where they declare to have lived and, as the case may be, at the educational institutions where they declare to have been enrolled, through police units;
c) requests a statement from the person whose birth was not registered and, as appropriate, from the parents or legal representative of the person, given in front of the civil status officer, to which is attached a photograph of size 3/4 cm, which is uploaded to S.I.I.E.A.S.C.;
d) establishes whether the physical appearance corresponds to the uploaded photo and applies it electronically as follows: one on the person's statement and another on the parents' or legal representative's statement, as appropriate.

For the late registration of the birth of an adult person, the written request of the declarant is accompanied by the following documents:
a) medical birth certificate;
b) declaration by the person whose birth was not registered, given in front of the civil status officer, to which is attached a photo of 3/4 cm, which is uploaded in S.I.I.E.A.S.C.;
c) declaration by two family members, or in their absence, two persons who know the person, made before the civil status officer;
d) establishes whether the physical appearance matches the uploaded photo and attaches it electronically as follows: one on the person's statement and another on the statements provided at lit. c).

Drawing up the birth certificate for a found child is done based on the following documents:
a) written statement of the person who found the child or report by the S.P.A.S. representative, within the administrative-territorial unit where the child was found;
b) report drawn up and signed by the representative of the competent police unit, by the doctor and by the S.P.A.S. representative;
c) order for the establishment of the surname and/or first name, issued by the mayor, for situations where the surname and/or first name of the child is not known;
d) forensic expertise on determining the sex and approximate age of the child;
e) order regarding the emergency placement or, as appropriate, the court decision regarding placement.

The report provided at lit. b) is registered at S.P.C.L.E.P. or, as appropriate, at the town hall that will register the birth and includes the following data:
a) the year, month and day the child was found;
b) the sex of the child;
c) the place and circumstances in which the child was found;
d) the surname, first name and domicile of the person who found the child, and, as appropriate, of the witnesses;
e) the name and address of the institution or the name of the person to whom the child was entrusted;
f) the age of the found child, established by the doctor with mandatory indication of the year, month and day of birth, even if these are approximate;
g) the result of the first police investigations for identifying the mother.

Drawing up the birth certificate for a child abandoned by the mother in a maternity/health unit is done on the basis of the following documents:
a) report on the finding of abandonment, signed by the representative of D.G.A.S.P.C. in whose area the health unit where the child was abandoned is located, by the police representative and by that of the maternity/medical unit;
b) medical birth certificate;
c) order regarding the emergency placement or, as the case may be, the court ruling regarding placement;
d) police communication regarding the result of the checks regarding the mother's identity;
e) order for establishing the surname and/or first name, issued by the mayor, in situations where the surname and/or first name of the child is not known;
f) birth registration declaration.
The birth certificate regarding the child found/abandoned by the mother in a maternity/medical unit is completed with the data resulting from the forensic expertise/medical certificate of birth; in situations where the identity of the parent(s) entered in the medical birth certificate cannot be established, the relevant sections in the birth certificate concerning the mother and/or father are not filled in.
When the mother declares she is married, the civil status officer carries out checks in S.I.I.E.A.S.C. and in R.N.E.P., and the registration of the birth is done only after identifying the parents’ marriage certificate.
If the mother declares she is not married, following checks, the child is registered with the mother's surname, and the sections referring to "father" are not completed.
In the situation where the live-born child has died and birth was not registered, birth is registered first and then death.
If the civil status officer registering the death does not have territorial competence for drawing up the birth certificate, he/she sends electronically to S.P.C.L.E.P., or, as the case may be, to the competent town hall for birth registration, the substantiated declaration of the person who requested the registration of the death, together with the medical birth certificate, and communicates the data on the death for entry of the mention.
Drawing up the birth certificate is made with the approval of the mayor, if the birth is registered after the expiry of 24 hours from the date of death, for the child born alive who died within 30 days, but within one year from the birth date.
In the case of a deceased person whose birth was not registered within the legal term of 30 days, the death certificate is drawn up based on the medical certificate stating the death and the one for birth, the investigations carried out by the police and the statement of the person requesting the registration, which must include identifying data; after drawing up the death certificate, the civil status officer informs the death declarant regarding the need to request the registration of the birth.
In the absence of the medical birth certificate, the death certificate is marked with the appropriate mention provided by law; after the late registration of the birth, mentions regarding the identifying data are operated in the margin of the death certificate.

For the stillborn child, only the birth certificate is drawn up; in this case, the sections for "first name", "citizenship" and "personal numerical code" are not filled in, and in the section "from which results that a child ............. was born" the word "deceased" is entered.
Upon request, based on the birth certificate, a birth certificate with the mention "STILLBORN CHILD" or a burial/cremation attestation is issued, a fact to be specified in the Register regarding the issuance of burial/cremation attestations.
After the expiration of the three-day period for a stillborn child, but not later than one year from the date of birth, the drawing up of the birth certificate is done with the approval of the mayor of the administrative-territorial unit where the event occurred, or the head of the Romanian diplomatic mission or consular office accredited to exercise consular functions in the state on whose territory the event occurred.