In the case of incorrect completion due to the fault of the educational institution issuing the original diploma or in case the original diploma is presented damaged to the extent that it can no longer serve its intended purpose, based on a written request from the applicant, the educational institution which issued the respective document shall issue a duplicate, prepared on the basis of the documents found in the archive of the educational institution which reflect the applicant's academic records.

In case of loss, destruction, or theft of the original diploma, the request for issuing the duplicate shall be accompanied by the following documents, which will be archived for a retention period of 100 years at the county school inspectorate, while certified true copies will be kept at the educational institution:

a) notarial/consular declaration, given by the holder of the document, which includes all the necessary identification elements, the circumstances in which the original document was lost, as well as other details that confirm the disappearance of the respective diploma. The following mention must be obligatorily made: "the original diploma has not been pledged/used as collateral at any state or private institution, from the country or abroad, and has not been knowingly transferred to another physical or legal person";

b) proof of publication of the loss, destruction, or theft of the diploma in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval of the school inspectorate board of administration for the issuance of the duplicate, based on the documents submitted by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016 for the approval of the Regulation regarding the regime of diplomas and school documents managed by pre-university educational institutions