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Registration of documents concluded abroad - transcription of certificates / civil status excerpts*

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Procedure
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Cetateni
National

This procedure regulates the method by which the registration of documents concluded abroad is carried out - the transcription of civil status certificates/extracts

The data is collected for the purpose of updating the National Register of Persons

Transcription requests are submitted personally, by the holders or their legal representatives, at the Civil Status Department officeă, located in Bârlad municipality, Bd. Epureanu no. 24-26, Vaslui county. Working hours: MONDAY-FRIDAY between 08:30-12:00.

Married persons submit the application for the transcription of the marriage certificate/extract simultaneously with the application for the transcription of the birth certificate/extract, including the birth certificate regarding the minor child.

The deadline for resolving applications for the transcription of civil status certificates/extracts is 30 days from the date of registration of the application, according to art. 41 para. (5^1) of Law 119/1996 regarding civil status documents.

Fees: transcription file processing: 18 lei - to be paid at the cashier of the Bârlad Municipality City Hall.

*
Entitled persons
Regulated professions
Required documents

Denumire

Descriere

Obligatoriu

Semnătură digitală

Tip document

Descarcă

-
Declaration-consent*
Descarcă
Formular tipizat
-according to the provisions of Regulation (E.U.) No.679/2016 regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Request type*
Descarcă
Scanned document
for transcription of birth/marriage/death certificate*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration*
Descarcă
Scanned document
statement on own responsibility that the transcription of civil status documents has not been requested before*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration*
Descarcă
Scanned document
statement establishing minor's domicile*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Certificate / Civil status excerpt*
Descarcă
Scanned document
-original and 2 photocopies ATTENTION * documents issued by institutions of the states that are signatories of the Hague Convention of 05/10/1961 must be compulsorily apostilled; * documents issued by states with which Romania has concluded treaties, agreements, or bilateral conventions on legal assistance in civil or family law matters are exempt from legalization or apostilling; * documents issued by states that do not fall into the first two categories must be compulsorily legalized.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The translation into Romanian of the document*
Descarcă
Scanned document
authenticated by a public notary or by the Romanian consular office - original and 2 photocopies*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Identity document*
Descarcă
Scanned document
within the validity period - original and 2 photocopies (identity card or passport for citizens of EU member states, passport for citizens of non-EU member states)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Supporting documents for filling in certain sections that were not completed in the original certificate*
Descarcă
Scanned document
example: lack of data regarding the spouses' birth, the sections concerning their parents, failure to mention the spouses' surnames after marriage, etc. Supporting documents can be: - the birth certificate of the husband/wife, in case of transcription of the marriage certificate/excerpt; - declaration of the husband/wife who is a Romanian citizen, given at the notary or consular office, stating the surname after marriage; - final divorce decree for those who have been married before; - copy of identity card, passport; - authenticated declaration/matrimonial agreement regarding the establishment of the matrimonial regime; - other supporting documents, as applicable;*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Issued documents

Denumire

Tip document

Descarcă

-
None
Fees

Title

Payment method

Value

Currency

None
Deadlines
Resolution time:
60
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
15
Calendar days
Appeal routes

In the event of a dispute between the beneficiary and the competent authority, the common law provisions shall apply.

*
Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated: 
14 September 2023
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
Institution responsible with document: 
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
The City Hall of Barlad Municipality*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
The City Hall of Barlad Municipality*
STR. 1 DECEMBRIE, NR. 21, Barlad, RO
Telefon: 0235411760
Fax:
Email: it@primariabarlad.ro
www.primariabarlad.ro
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