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Registration of documents concluded abroad - transcription of birth, marriage, death - Constanta Municipality City Hall*
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Procedure
Offline
Companii
Cetateni
National
Details
This procedure regulates the way of recording documents concluded abroad within the Constanta City Hall.
Applications are submitted to the Civil Status Service located at bd Mamaia no. 193 (former School no. 1)
Appointments at phone number 0722326748
Fees:
- Fee of 8 lei/31 lei representing file processing fee for transcription - is paid at the Civil Status Cashier;
- D.G.E.P. fee of 250 lei/550 lei (urgency - within 3 working days from the date of application registration) representing fee for file analysis for transcription approval - is paid at the cashier located at the headquarters in bld. Tomis no. 51, room 355
Very important! All administrative documents issued by foreign authorities that will be presented for registration in the civil status registers must meet the following conditions:
- Fee of 8 lei/31 lei representing file processing fee for transcription - is paid at the Civil Status Cashier;
- D.G.E.P. fee of 250 lei/550 lei (urgency - within 3 working days from the date of application registration) representing fee for file analysis for transcription approval - is paid at the cashier located at the headquarters in bld. Tomis no. 51, room 355
Very important! All administrative documents issued by foreign authorities that will be presented for registration in the civil status registers must meet the following conditions:
- documents issued by the institutions of the states signatory to the Hague Convention of 5/10/1961 must be obligatorily apostilled.
- documents issued by states with which Romania has concluded treaties, agreements or bilateral conventions of legal assistance in civil matters or family law are exempt from legalization or apostille
- documents that are not found in the first two situations must be obligatorily legalized, in accordance with the provisions of the new Civil Procedure Code, art. 1093
Email: primarie@primaria-constanta.ro
Entitled persons
Regulated professions
Required documents
Denumire
Descriere
Obligatoriu
Semnătură digitală
Tip document
Descarcă
-
Standard request*
Descarcă
request for transcription of birth certificate for child, estimated completion time 3-4 min.*
Statement on own responsibility*
Descarcă
establishing the domicile of a minor child, in case the parents have different domiciles, estimated completion time 1-2 min.*
Request type*
Descarcă
request for transcription of birth certificate in own name, completion time 3/4 min.*
Standard request*
Descarcă
request for marriage certificate transcription, estimated completion time 3-4 min.*
Request type*
Descarcă
request for death certificate transcription, estimated completion time 3-4 min.*
Declaration on own responsibility*
Descarcă
in case the transcription has not been requested, estimated completion time 3-4 min.*
The certificate - the excerpt*
Descarcă
original and copy*
Romanian translation*
Descarcă
authenticated by a public notary or by the Romanian consular office, original and copy*
Supporting documents for completing certain fields that were not filled in the original certificate, e.g. - missing date of birth of the spouses, fields regarding their parents, omission of the spouses' names after marriage, etc.*
Descarcă
- original and copy, the supporting documents can be - civil status certificates, - notarized declaration regarding the family name after marriage, - notarized declaration / matrimonial agreement regarding the establishment of the matrimonial regime, - divorce court decisions/divorce certificate*
Identity document*
Descarcă
C.I. / B.I. / passport for Romanian citizens residing abroad, copies and originals, - identity documents for both parents of the child, in case of transcription of the birth certificate, - identity documents for both spouses, in case of transcription of the marriage certificate, - identity documents for the applicant and the deceased person, in case of transcription of the death certificate.*
Annex 1*
Descarcă
list of states with which Romania has concluded bilateral treaties and conventions for legal assistance in civil matters, which provide for exemption from legalization*
Annex 2*
Descarcă
the list of countries whose documents must be apostilled*
Taxes*
Descarcă
- The fee of 8 lei/31 lei representing the processing fee for the transcription file
- D.P.J.E.P. fee of 250 lei/550 lei urgent - within 3 working days from the date of application registration, representing the fee for analyzing the file for the purpose of transcription approval
Very important! All administrative documents issued by foreign authorities that will be presented for registration in the civil status registers must meet the following conditions:
- documents issued by institutions of the states signatory to the Hague Convention of 5/10/1961 must be obligatorily apostilled;
- exempt from legalization or apostille are documents issued by states with which Romania has concluded treaties, agreements, or bilateral conventions on legal assistance in civil matters or family law;
- documents that do not fit into the first two categories must be obligatorily legalized, in accordance with the provisions of the new Civil Procedure Code, art. 1093.*
declaration-consent*
Descarcă
-according to the provisions of Regulation (EU) No. 679/2016 regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data*
Fees
Title
Payment method
Value
Currency
None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
15
Calendar days
Appeal routes
In the event of a dispute between the beneficiary and the competent authority, the provisions of common law apply.
*Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated:
24 February 2025
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Institution responsible with document:
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Constanta City Hall*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
B-dul Tomis, nr. 51
Telefon:
0241 488 100
Fax:
0241 488 195
Email:
primarie@primaria-constanta.ro
Table of contents
Competent entities
Serviciul Stare Civila - Primaria Constanta
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