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Accreditation of electronic archive administrators*
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Procedure
Online
Companii
Cetateni
National
ROEID
Any person who intends to become an administrator, hereinafter referred to as the applicant, is required to send a notification to A.D.R., registered at the A.D.R. Registry and subsequently at the Information Society Service, in this regard 30 days prior to starting the activity.
The notification is considered completed if all legal requirements regarding its transmission, form, and content have been met. The applicant who has made the notification within the deadline and under the conditions stipulated by law acquires the status of administrator from the date indicated in the standard notification form as the estimated date of commencement of activity, but not earlier than 30 days from the date the notification was made.
If it finds that all legal conditions for acquiring administrator status have been fulfilled, A.D.R. issues and communicates the accreditation order to the applicant, registers the administrator, and issues the administrator's identification code.
*Entitled persons
Regulated professions
Required documents
Denumire
Descriere
Obligatoriu
Semnătură digitală
Tip document
Descarcă
-
Notification*
Descarcă
Formular tipizat
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Attestations*
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graduate diploma in information technology; qualifications/certifications attesting knowledge of the ISO/IEC 27001 standard and at least one other standard from the ISO/IEC 27000 series or their later versions; certifications/attestations of employees with expertise in database and operating system administration; qualifications/certifications in the field of archiving or of an external person with expertise in the field of archiving; proof of training regarding the operation of the electronic archiving system used and long-term archive preservation;*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Identification data of the authorized data center hosting the electronic archive*
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Personal Data Protection Policy*
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Letter of guarantee from a specialized financial institution or civil liability insurance policy*
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in case the applicant intends to provide electronic archiving services for third parties, they shall submit a letter of guarantee from a specialized financial institution or a civil liability insurance policy for the provision of electronic archiving services issued by an insurance company, in an amount at least equal to the RON equivalent of 300,000 euros and with a validity of at least 12 months, which shall cover the damages that may be caused in the course of conducting electronic archiving activities.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The name of the electronic archiving system used*
Descarcă
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Proof of use of a qualified long-term storage service*
Descarcă
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Access policy*
Descarcă
Scanned document
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Security Policy*
Descarcă
Scanned document
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Long-term document retention policy*
Descarcă
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Other relevant policies and procedures*
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The statement of the legal representative regarding compliance with the provisions of Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and the free movement of such data, as amended and supplemented, and Law no. 190/2018 regarding measures for the implementation of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), as subsequently amended.*
Descarcă
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Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Fees
Title
Payment method
Value
Currency
None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
5
Calendar days
Legislation
- Law number
20717
dated year
2024
ORDER no. 20,717 of May 9, 2024 for the approval of the Technical Norms regarding the accreditation procedure of electronic archive administrators and the authorization procedure of electronic archiving systems and for the repeal of the Order of the Minister of Communications and Information Society no. 493/2009 regarding the technical and methodological norms for the application of Law no. 135/2007 regarding the archiving of documents in electronic form ISSUER Ministry of Research, Innovation and Digitization PUBLISHED IN Official Gazette no. 438 of May 13, 2024*
- Law number
990
dated year
2025
ORDER no. 990 of April 7, 2025 regarding the suspension of the provisions of art. 4 and art. 8 point 9 from annex no. 2 of the Technical Norms regarding the procedure for accrediting electronic archive administrators and the procedure for approving electronic archiving systems and for repealing the Order of the Minister of Communications and Information Society no. 493/2009 regarding the technical and methodological norms for the implementation of Law no. 135/2007 on electronic document archiving, approved by Order of the Minister of Research, Innovation and Digitalization no. 20.717/2024 ISSUED BY the Ministry of Economy, Digitalization, Entrepreneurship and Tourism PUBLISHED IN the Official Gazette no. 350 of April 22, 2025*
Appeal routes
In the event of a dispute between the authority and the beneficiary, both parties may address the competent courts of law.
*Additional information
More info:
Links
Assistance and problem-solving services
None
Last updated:
20 March 2026
Publicat de către:
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Institution responsible with document:
Publicat de către:
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a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Romanian Authority for Digitalization*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
Romanian Authority for Digitalization*
B-dul Libertății nr. 14, Sector 5, RO
Telefon:
021.303.29.91
Fax:
021.305.28.99
Email:
contact@adr.gov.ro
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Serviciul Societatea Informationala
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