In order to grant the supplement for electricity consumption, the person with responsibilities in the field of social assistance from the mayor's specialized apparatus prepares monthly the centralized situation, the model of which is provided in annex 16 of HG.1073/2021. The centralized situation is approved by the mayor and is sent to both AJPIS Botoșani and the providers, both in hard copy and electronically.

Based on the centralized situation prepared by the mayor and the invoices sent to the beneficiaries, the electricity providers prepare the centralized cover note according to annex 20 of HG 1073/2021, which is sent to the mayor for certification and constitutes the payment document. After certification, the cover notes are sent to AJPIS Botoșani for settlement, both in hard copy and electronically.

The city halls will upload in the Necessary Documents section, both in electronic and hard copy format, the situation regarding the beneficiaries and the amount of the electricity supplement (annex 16) and the Centralized Cover Note including the beneficiaries of the electricity supplement and its effective amount, certified by the mayor, after its receipt from the electricity provider (annex 20).