In order to grant the supplement for thermal energy consumption, the person with responsibilities in the field of social assistance from the mayor's specialized apparatus draws up a monthly centralized statement, the template of which is provided in annex 14 HG.1073/2021. The centralized statement is approved by the mayor and sent both to AJPIS Botoșani and to the suppliers, both in paper and electronic format.

Based on the centralized statement prepared by the mayor and the invoices sent to the beneficiaries, the thermal energy suppliers prepare the centralized summary according to annex 18 HG 1073/2021, which is sent to the mayor for certification and constitutes the payment document. After certification, the summaries are sent to AJPIS Botoșani for settlement, both in paper and electronic format.

The city halls will upload in the section Necessary Documents, both in electronic and paper format, the situation regarding the beneficiaries and the amount of the supplement for thermal energy (annex 14) and the Centralized summary including the beneficiaries of the supplement and its effective amount, certified by the mayor, after receiving it from the thermal energy supplier (annex 18).